Corporate Administration Services

Corporate administration is the ongoing work that keeps a Cyprus company functional after incorporation: maintaining a reliable corporate file, documenting approvals, responding to third-party requests, and supporting directors, shareholders, banks, accountants, auditors, tax advisers, and legal counsel as things change.

For international groups, administration also helps maintain a consistent audit trail across jurisdictions. This matters when a Cyprus company forms part of a wider holding, financing, trading, or investment structure, where several parties need a clear, current picture of the company’s position at once.

What’s Included

Written resolutions, minutes, approvals, and document execution workflows
Maintenance of registers, corporate records, and document indexes
Annual return and routine filing coordination
Certified document requests and company certificate packs
Correspondence management and deadline tracking
Coordination with banks, accountants, auditors, tax advisers, and lawyers
Support for ownership, officer, registered office, and share capital changes

Day-to-Day Support

Administrative support often includes preparing documents for signature, tracking who has approved a transaction, keeping copies of executed documents, and ensuring the company file matches the latest corporate position. This can be valuable when banks, auditors, buyers, investors, or group compliance teams request evidence of how and when something was approved.

Organised Records

A good administration process creates a clear record of what happened, who approved it, when it was signed, and where the supporting documents are stored. This reduces delays during audits, bank reviews, restructurings, and due diligence exercises — the moments when an incomplete file costs the most time.

Levels of Corporate Administration Support

Not every Cyprus company needs the same amount of ongoing administration, so we scope the service to match how the company is actually used:

Dormant or holding structures — minimal activity, mainly annual return filing, register upkeep, and occasional resolutions for share or officer changes.
Active trading companies — regular resolutions, invoice and contract-linked approvals, more frequent bank and auditor liaison, and closer deadline tracking.
Group and multi-entity structures — coordinated record-keeping across several related companies, consistent officer and ownership documentation, and a shared audit trail for group reporting or consolidated audits.

Common Situations That Trigger Administration Work

In practice, administration requests tend to cluster around specific events: a bank asking for an up-to-date register before releasing funds, an auditor requesting evidence of board approval for a large transaction, a new investor requiring a clean corporate history before completing a deal, or a director change that needs to flow through to every register, bank mandate, and filing at once. Hiring ongoing corporate administration support means these requests get handled as routine, rather than becoming a scramble each time.

Corporate Administration FAQs

What’s the difference between corporate administration and corporate secretary services? Corporate secretary services cover the statutory role every Cyprus company must have by law. Corporate administration is the broader, ongoing coordination around resolutions, records, and third-party requests, and is often used alongside secretary support rather than instead of it.

Do I need corporate administration support if my company is simple? It depends on activity level. A dormant or very simple holding company may need little beyond secretary and registered office support; an active trading company with banking relationships, changing ownership, or group reporting requirements usually benefits from more structured administration.

Can you take over administration for a company that’s already been running for years? Yes. This is a common starting point — we review the existing registers, resolutions, and filings, identify any gaps, and bring the file up to date before taking on ongoing administration.

What happens if our records are incomplete or out of date when we start? We flag gaps as part of onboarding — missing resolutions, outdated registers, or unfiled changes — and agree a remediation plan before or alongside taking on ongoing support, rather than building new administration on top of an inconsistent file.

How is corporate administration priced? This is typically scoped around the volume and complexity of ongoing work rather than a single fixed fee — a dormant holding company costs a fraction of an active trading company with frequent changes. We agree the scope and fee with you based on how the company is actually used.

Need ongoing administration support for an existing Cyprus company? Start an enquiry and we’ll scope out what your structure needs.

Setup and fiduciary

Governance and compliance

Administration and coordination