Compliance administration supports onboarding, banking, fiduciary appointments, and ongoing company maintenance. A company should be able to explain who owns it, who controls it, what it does, where funds come from, and why transactions are being carried out.
Clear compliance records help protect the company, its officers, and its professional providers. They also reduce delays when banks, auditors, accountants, legal advisers, or fiduciary providers request updated information.
What is included
- KYC collection and document checklist coordination
- Beneficial ownership and control record preparation
- Ownership charts and group structure summaries
- Source-of-wealth and source-of-funds document organization
- Business purpose and activity descriptions
- Risk review support and periodic refresh coordination
- Responses to bank, auditor, adviser, and provider information requests
UBO records
UBO records should be consistent across the company file, bank file, accounting records, and professional adviser documentation. Where ownership is held through other entities, the chain of ownership should be clear and supported by corporate documents for each relevant layer.
Ongoing compliance
Compliance is not a one-time onboarding task. Banks and professional providers may request updated documents periodically or when the company changes activity, ownership, directors, transaction flows, or counterparties. We help organize those updates and keep a clear record of what has been supplied.